Local Purchasing Preferences will be one of the topics that is on the agenda for the Selectboard meeting, which you can attend in person at the Municipal Center or watch on Brattleboro Community Television this Tuesday evening.
Other topics include liquor and entertainment licenses, Tri-Park and Spring Paving contracts, collective bargaining with the Department of Public Works, the second reading of the graffiti ordinance, and first readings of new ordinances to move a bus loading zone to the River Garden and to reimburse the Fire Deparrtment for non-emergency events, as well as a letter of support for Country Bakery's VEGI grant.
You can also bring up other non-agenda topics in the "public participation" portion of the program.
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BRATTLEBORO SELECTBOARD
TUESDAY, MAY 06, 2008
REGULAR MEETING - 6:15PM
EXECUTIVE SESSION – 5:15PM
AGENDA
1. It is anticipated that the Board will enter Executive Session to discuss two civil matters and a collective bargaining contract.
2. Convene Regular Meeting
3. Confirm meeting officially warned
4. Approve Minutes from the meetings on April 15, 2008
5. CHAIR’S REMARKS
6. MANAGER’S COMMENTS
7. SELECTBOARD COMMITTEE REPORTS
8. PUBLIC PARTICIPATION
9. ADJUSTMENTS TO THE AGENDA
10. LIQOUR COMMISSIONERS
A. Outside Consumption – Fireworks B. Entertainment - Common Loaf
11. INTERNAL BUSINESS
A. Peak Oil Task Force - Next Step Discussions
B. Contract Award – Tri-Park Water and Wastewater Project Construction Contracts
C. Contract Award – Spring Paving Contracts
D. Collective Bargaining Agreement with DPW-- – Approve new contract
E. Adjustments to Procurement Policy – Local Purchasing Preference
F. Ordinance Amendment – Second Reading/Public Hearing - Graffiti
G. Ordinance Amendment - First Reading - Move Bus Loading Zone to River Garden
H. Ordinance Amendment – First Reading - Fire Department Service Reimbursement
I. Ratification of Letter of Support Country Bakery
12. OLD/OTHER BUSINESS
13. NEW BUSINESS
14. CORRESPONDENCE
15. MEETINGS
Union Station
May 7 9:00 am
Brattleboro Museum
Housing Commission
May 8, 6:30pm
Hanna Cosman Room
Peak Oil Task Force
May 8, 7:00pm
Selectboard Meeting Room
Planning Commission
May 12, 6:00pm
Selectboard Meeting Room
Charter Commission
May 15 6:30pm
Selectboard Meeting Room
DRB
May 19, 7:00pm
Selectboard Meeting Room
16. ADJOURNMENT
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The following will summarize those items on the Agenda for the Tuesday, May 6, 2008 Selectboard Meeting.
10A. Outside Consumption Liquor License – Fireworks . Bella Pizza Inc, d/b/a Fireworks Restaurant is requesting an outside consumption license. The restaurant has an enclosed patio in the rear, accessed through the restaurant. Liquor Commissioner William Manch has approved this request.
Requested Action: To approve the Outside Consumption Liquor License for Bella Pizza Inc d/b/a Fireworks Restaurant.
10B. Entertainment License – Common Loaf. James Bergeron of Common Loaf Bakery is requesting an entertainment permit for Saturday, June 7 from 3:30pm to 9:30pm.
Requested Action: To approve the Entertainment License for Common Loaf Bakery for June 7, 2008 from 3:30pm to 9:30pm.
11A. Peak Oil Task Force – Discussion of Next Steps. The Peak Oil Task Force comes before the Board seeking direction on next steps after completion of their investigation into the reality and concerns of Peak Oil.
Requested Action: Determine next steps
11B. Contract Award –.TriPark Water and Wastewater Construction Bids. On Wednesday, April 30 two separate bid openings were held for construction of the Tripark utility replacement project. As this is a very large undertaking the project was originally split into two separate contracts (Upper and Lower Sections). Subsequent to that decision it was determined that the State funding would not pay for sewer connections from the main line to each residence. This resulted in an RFP process that sought four separate contracts – the original upper and lower sections and two additional projects connecting the residences to the main line. (These two additional projects are the sole financial responsibility of TriPark.)
The Town received four bids for contract 1 (Lower Section). The lowest bid came from Willey Earthmoving of Windsor VT. Their bid of $2,796,751 was approximately $300,000 less than the engineer’s estimate. The Town received tow bids for contract 2 (Upper Section). The lowest bid came from Zaluzny Excavating of Vernon VT.
Their bid of $2,496,408 was approximately $250,000 less than the engineer’s estimate.
The Board is asked to approve the two low bids for the respective projects. Shawn Donovan of SVE will be on hand to answer any questions Board members might have about the process or individual bids.
Requested Action: To award Contract 1 of the Tripark Utility Replacement Project to Willey Earthmoving of Windsor VT for an amount not to exceed $2,796,751. To award Contract 2 of the Tripark Utility Replacement Project to Zaluzny Excavating of Vernon VT for an amount not to exceed $2,496,408.
11C. Contract Award – Paving Contracts. The Board will be asked to award paving contracts for Spring Paving. At the time of the writing of this report the bids had been opened, but not yet reviewed for completeness or mathematical correctness. The Board will receive the staff’s recommendation for award prior to the Tuesday meeting.
Requested Action: To award the paving contract in the amount of $XXX,XXX to ?
11D. Collective Bargaining Agreement – United Steel Workers representing Public Works and Recreation and Parks employees. On Friday April 25 members of the USW union representing the employees of the Town’s Public Works and Recreation and Parks Department ratified a collective bargaining agreement with the Town of Brattleboro. Highlights of this contract include a 3.25% wage increase for each of the three year contract and progressive increases of employee contributions to health insurance premiums..
Requested Action: To approve the three year Collective Bargaining Unit Agreement between the Town of Brattleboro and the United Steel Workers.
11E. Adjustments to Procurement Manual – I was asked to prepare a draft “Local Purchasing Preferences” policy for the Board’s review and discussion. The current Procurement Manual does address the topic of purchasing from local vendors, but does not set any criteria for doing so. I have prepared a policy that does give preference to local vendors (defined as businesses registered with the State and maintaining a business in Brattleboro) by allowing contracts to go to local vendors that are within certain percentages of the lowest, non-local bid. I must admit that this policy presents me with a concern – how does the municipality balance its fiduciary responsibilities to the citizens with its desire to support (in more than words) local businesses. Whether the Board adopts the draft policy or not, it is a worthy discussion.
Requested Action: To approve the Town of Brattleboro Procurement Manual adjustment as presented.
11F. Ordinance Amendment – Second Reading/Public Hearing – Graffiti The Board is asked to hold a second reading and public hearing on a new ordinance regarding graffiti. This ordinance, based on an existing ordinance in Burlington, addresses the problem of graffiti in the Town. The Department of Public Works routinely removes graffiti as soon as it is noticed. This removal process is not only time-consuming but can be very expensive – sometimes requiring special products or sandblasting to fully remove the graffiti. This ordinance incorporates a fine that could be used to mitigate the costs of removal.
Requested Action: To approve the new Graffiti Ordinance in Chapter 13-9 as presented.
11G. Ordinance Amendment – First Reading – Move Bus Loading Zone to River Garden - The Board is asked to hold a first reading of an ordinance that will move the bus loading zone currently in front of Candle in the Night southerly to the area in front of the River Garden. Meters currently in front of the River Garden would be moved to the area in front of the Candle in the Night. This “swap” will provide bus riders with a dry, warm area to wait for the bus. The Traffic Safety Committee has approved this move.
Requested Action: None.
11H. Ordinance Amendment – First Reading – Fire Department Service Reimbursement - For the past several months Chief Bucossi has been working with Fisher and Fisher to create an ordinance that compensates the Town for costs incurred for emergency and non-emergency responses for special events, malicious incidents, nuisance incidents, hazardous materials incidents, motor vehicle accidents, and incidents caused by negligence and/or willful disregard for codes and ordinances.
Requested Action: None.
11I. Ratification of Letter of Support –LaPage Bakeries – LaPage Bakeries, d/b/a Kitchen Country Bakery in Brattleboro has applied for participation in the Vermont Employment Growth Incentive Program. This program, operated through the Vermont Department of Economic Development provides monetary assistance to businesses that who might identified growth projections. LaPage Bakeries plans to open a new business at 9 Technology Drive. As the deadline for submittal of the letter of support was May 2, I wrote and submitted the letter and am now requesting ratification of that letter.
Requested Action: To ratify the letter written by the Town Manager, in support of LaPage Bakeries application for a VEGI grant.