Whether you attend in person or watch on BCTV, at their next meeting the Selectboard members will be discussing the engineering proposal for Chestnut Hill reservoir, town finances, paving, new amendments to ordinances, and recycling and dumping policies. Paul Cameron will be suggesting a Town Energy Committee, warrants for illegal dogs will be issued, streets will be blocked, and a taxi driver permitted.

If none of this interests you but you have something else you'd like to bring up, you can do that, too. When they call for "public participation" it is your turn to talk about any matter that isn't already on the agenda.

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TUESDAY, MAY 19, 2009
REGULAR MEETING - 6:15PM
AGENDA

1. Convene regular meeting

2. Confirm meeting officially warned

3. Approve minutes from the meeting on May 5, 2009; minutes from Special Selectboard Meeting on March 25, 2009 and minutes from Special Selectboard Meeting on April 9, 2009.

4. CHAIR’S REMARKS

5. MANAGER’S COMMENTS

6. SELECTBOARD COMMITTEE REPORTS

7. PUBLIC PARTICIPATION

8. ADJUSTMENTS TO THE AGENDA

9. LIQUOR COMMISSIONERS

A. Entertainment License – Common Loaf Bakery

10. WATER/SEWER COMMISSIONERS

A. Contract Approval - Engineering Proposal for Chestnut Hill Reservoir - Steve Barrett
B. Final Design Contract – Final Approval

11. INTERNAL BUSINESS

A. Monthly Financial Report – Barbara Sondag
B. Annual Financial Plan for Town Highways – Steve Barrett
C. Contract Approval – Paving – Steve Barrett
D. Contract Approval - Gibson Aiken Center Roof Bids – Carol Lolatte
E. FEMA Appropriation – Patricia de Naranjo
F. Ordinance Amendment – Public Hearing and Approval Ch. 8 Fire Inspections
G. Ordinance Amendment – Public Hearing and Approval Interim Flood Hazard extension
H. Ordinance Amendment – Public Hearing and Approval Interim Suburban Commercial extension
I. Proposed Recycling Enforcement and Illegal Dumping Policies – Jane Southworth
J. Town Energy Committee – Paul Cameron
K. Taxi Driver’s Permit – Barbara Sondag
L. Annual Dog Warrant – Annette Cappy
M. Street Blocking Permit – Chase Street
N. Open Air Meeting Permit – Marlboro Morris Ale Association

12. OLD/OTHER BUSINESS

13. NEW BUSINESS

A. 14. CORRESPONDENCE

15. MEETINGS

Conservation Commission – Trails Meeting
May 21, 2009 7pm
Hanna Cosman Meeting Room

Traffic Safety Committee
May 26, 2009 8:30am
Selectboard Meeting Room

Town Arts Committee
May 26, 2009 3:00pm
Hanna Cosman Meeting Room

Conservation Commission
May 26, 2009 5:15pm
Hanna Cosman Meeting Room

Planning Commission
May 27, 2009 6pm
Hanna Cosman Meeting Room

Charter Revision Commission
May 28, 2009 6:30pm
Hanna Cosman Meeting Room

Selectboard Meeting
June 2, 2009 6:15pm
Selectboard Meeting Room

16. ADJOURNMENT

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The following will summarize those items on the Agenda for the Tuesday May 13, 2009 Selectboard Meeting. The regular meeting will begin at 6:15pm in the Selectboard Meeting Room.

9A. Entertainment License – Common Loaf Bakery. The Board is asked to approve an entertainment license for the Common Loaf Bakery for music in their loading zone on Friday, June 5 from 4:30 until 9:30pm. The Common Loaf has had music in this area on previous occasions.

Requested Action: To approve the entertainment license for Common Loaf Bakery for Friday, June 5, 2009 from 4:30pm until 9:30pm.

10B. Contract Award – Engineering Proposal for Chestnut Hill Reservoir The Board is asked to award the contract for engineering services for the Chestnut Hill Reservoir in the amount of $29,900 to DuBois and King of Williston Vermont. While this is not the lowest bid (SVE’s bid was $29,900) Director Steve Barrett believes that DuBois and King’s proposal includes some ideas and proposals that make it the best proposal. The scope of service includes project research, public input and education, and preliminary and final design.

Requested Action: To award the Chestnut Hill engineering contract to DuBois and King in the amount of $29,900.

10A. Final Design Contract – Approval. The Board is asked to approve the contract with Hoyle Tanner and Associates for final design of the wastewater treatment plant upgrade. The contract has been reviewed by Fisher and Fisher as well as the State Department of Environmental Conservation.

Requested Action: To approve the contract with Hoyle Tanner and Associates for final design of the wastewater treatment plant upgrade in the amount of $1,483,370.

11A. Monthly Financial Report – The Board will review financials for the month ending April 30, 2009.

Requested Action: None.

11B. Annual Financial Plan for Town Highways – Approval The Board is asked to approve the annual State of Vermont Financial Plan form for the fiscal year 2010. This plan is used by the State to determine the Town’s annual State Highway funding support. .

Requested Action: To approve the State of Vermont Annual Financial Plan for Town Highways.

11C. Contract Approval – Paving Bids. The Board is asked to award a contract in the amount of $76,420.30 to Lane Construction to perform in-place recycled treatment, followed by a calcium chloride application, and then the final paving of Meadowbrook Road between Orchard Street Extension and Pleasant Valley Road.

Requested Action: To award a contract in the amount of $76,410.30 to Lane Construction for the in-place recycled treatment, calcium chloride application and final paving of Meadowbrook Road.

11D. Contract Approval – Gibson Aiken Center Roof Bids. The Board is asked to award a contract in the amount of $42,700 to Shoreline Industrial Coating for the re-coating of the Gibson Aiken Center roof.

Requested Action: To award a contract in the amount of $42,700 to Shoreline Industrial Coating for the recoating of the Gibson Aiken Center roof.

11E. FEMA Appropriation – The Federal Emergency Management Agency awarded the Town a grant in the amount of $10,717.52 to cover costs associated with the storm damage resulting from the December 2008 ice storm. The Board is asked to appropriate the FEMA grant.

Requested Action: To accept and appropriate $10,717.52 from the Federal Emergency Management Agency Disaster Grant program.

11F. Ordinance Amendment – Public Hearing and Approval Ch. 8 Fire Inspections The Board is asked to hold a public hearing and then approve a newly created ordinance that enables the Fire Chief (or designee) to perform inspections of buildings in connection with the prevention of fires and/or investigation of fires. Corresponding fees are attached for the Boards review.

Requested Action: To approve the amendments to Town Ordinance Chapter 8; Article 2; Section 8-21 Health, Sanitation and Fire Safety Inspections.

11G. Ordinance Amendment – Public Hearing and Approval Interim Flood Hazard extension. At its April 21 meeting representatives from the Planning Commission came before the Board asking that the Board schedule a public hearing to extend the Interim Flood Hazard Ordinances.

Requested Action: To extend the Interim Flood Hazard section of the Brattleboro Zoning Ordinance to July 17, 2010.

11H. Ordinance Amendment – Public Hearing and Approval Interim Suburban Commercial extension . At its April 21 meeting representatives from the Planning Commission came before the Board asking that the Board schedule a public hearing to extend the Interim Suburban Commercial Ordinances.

Requested Action: To extend the Interim Suburban Commercial section of the Brattleboro Zoning Ordinance to July 17, 2010.

11I. Proposed Recycling Enforcement and Illegal Dumping Policies Members of the Town Solid Waste Committee will come before the Board to discuss proposed recycling enforcement and illegal dumping policies.

Requested Action: None

11J. Town Energy Committee – Paul Cameron will come before the Board to request the Board authorize the formation of a Town Energy Committee. Paul’s accompanying memorandum explains what he anticipates the Committee’s roles and responsibilities to be.

Requested Action:

11K. Taxi Driver Permit – Approval The Board is asked to approve a taxi driver’s permit for Martin Beninson. This application has been approved by Chief Wrinn.

Requested Action: To approve the taxi driver permit for Martin Beninson.

11L. Annual Dog Warrant – The Board is asked to approve the annual dog warrant. This list contains the names of dog owners who have failed to register their dogs.

Requested Action: To approve annual dog warrant.

11M. Street Blocking Permit – Chase Street The Board is asked to approve a street blocking permit for a block party on Chase Street at the intersection of Forest, Oak and Linden Streets.

Requested Action: To approve the street blocking permit for Chase Street at the intersection of Forest, Oak and Linden Street on August 8, 2009 from 5pm until midnight.

11N. Open Air Meeting Permit – Marlboro Morris Ale Association The Board is asked to approve the open air permit for the Marlboro Morris Ale Association’s performances on May 23 from 1:00pm until 3:30pm. The first performance at 1:00pm at the Esteyville Common and the second performance at 2:00pm at Pliney Park, Whetstone Pathway and the sidewalk in front of Transit Center.

Requested Action: To approve the Open air permit for the Marlboro Morris Ale Association on May 23 from 1:00pm until 3:00pm.