Police Fire Facility Committee Meeting Agenda

The Police-Fire Facility Building Committee will meet on Thursday, May 30, 2013 at 2:00pm in the Selectboard meeting room at the Municipal Center. It is anticipated that the Committee will enter executive session.

Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
(802) 251-8100

Police-Fire Facility Committee
Thursday, May 30, 2013, 2:00pm
Executive Session – 2:00pm
Selectboard Meeting Room

The mission of the Police Fire Facility Committee is to provide financial and technical oversight to the Police-Fire Building renovations/addition project. The ad hoc committee consists of 8 members and a liaison from the Selectboard. Currently serving are:

John Allen, Selectboard
Phillip Chapman
Kathy Dowd
David Emery, Sr.
Tony Farnum
Eli Gould
Robin Sweetapple
Prudence MacKinney
Steve Phillips
Barb Sondag, Staff
Steve Horton, Project Manager

A. Confirm Meeting was warned
B. Approve Minutes
C. Project Update by Project Manager
D. Adjourn

Comments | 1

  • Executive Session

    I have send the following email message to the town manager:

    Dear Barbara,
    The Warning for the May 30, 2013 meeting of the Police Fire Facility Committee says that, “It is anticipated that the Committee will enter executive session.” Since the Open Meeting Law mandates that executive session can only be entered into for certain specified reasons, I think it would be proper for the warning to say what type of matter is expected to be discussed in executive session. For example: “It is anticipated that the Committee will enter executive session to discuss a civil action whose premature general pubic knowledge would clearly place the municipality at a substantial disadvantage.”

    Since it is anticipated that the Committee will enter executive session, then it is logical that the type of issue to be discuss is known. I am requesting that you tell me what type of issue (contract, arbitration, civil action, real estate negotiations, etc) is the expected matter for executive session.

    I also want to be sure that it is understood that the type of matter to be discussed in executive session must be named in the motion to go into executive session, and that matters other than that named in the motion cannot be discussed in executive session. Can you give me written assurance that the Town understands that?

    I am requesting that you send me by email a copy of the minutes of the meeting. I would like the unapproved minutes as soon as they have been drafted, rather than to have to wait a month for the approved minutes.

    Thanks in advance.


    Steven K-Brooks

    1 V.S.A. § 313. Executive sessions

    § 313. Executive sessions

    (a) No public body described in section 312 of this title may hold an executive session from which the public is excluded, except by the affirmative vote of two-thirds of its members present in the case of any public body of state government or of a majority of its members present in the case of any public body of a municipality or other political subdivision. A motion to go into executive session shall indicate the nature of the business of the executive session, and no other matter may be considered in the executive session. Such vote shall be taken in the course of an open meeting and the result of the vote recorded in the minutes. No formal or binding action shall be taken in executive session except actions relating to the securing of real estate options under subdivision (2) of this subsection. Minutes of an executive session need not be taken, but if they are, shall not be made public subject to subsection 312(b) of this title. A public body may not hold an executive session

    except to consider one or more of the following:

    (1) Contracts, labor relations agreements with employees, arbitration, mediation, grievances, civil actions, or prosecutions by the state, where premature general public knowledge would clearly place the state, municipality, other public body, or person involved at a substantial disadvantage;

    (2) The negotiating or securing of real estate purchase options;

    (3) The appointment or employment or evaluation of a public officer or employee;

    (4) A disciplinary or dismissal action against a public officer or employee; but nothing in this subsection shall be construed to impair the right of such officer or employee to a public hearing if formal charges are brought;

    (5) A clear and imminent peril to the public safety;

    (6) Discussion or consideration of records or documents excepted from the access to public records provisions of section 317 of this title. Discussion or consideration of the excepted record or document shall not itself permit an extension of the executive session to the general subject to which the record or document pertains;

    (7) The academic records or suspension or discipline of students;

    (8) Testimony from a person in a parole proceeding conducted by the parole board if public disclosure of the identity of the person could result in physical or other harm to the person;

    (9) Information relating to a pharmaceutical rebate or to supplemental rebate agreements, which is protected from disclosure by federal law or the terms and conditions required by the Centers for Medicare and Medicaid Services as a condition of rebate authorization under the Medicaid program, considered pursuant to 33 V.S.A. §§ 1998(f)(2) and 2002(c).

    (b) Attendance in executive session shall be limited to members of the public body, and, in the discretion of the public body, its staff, clerical assistants and legal counsel, and persons who are subjects of the discussion or whose information is needed.

    (c) The senate and house of representatives, in exercising the power to make their own rules conferred by Chapter II of the Vermont Constitution, shall be governed by the provisions of this section in regulating the admission of the public as provided in Chapter II, § 8 of the Constitution. (Amended 1973, No. 78, § 2, eff. April 23, 1973; 1979, No. 151 (Adj. Sess.), § 3, eff. April 24, 1980; 1987, No. 256 (Adj. Sess.), §§ 3, 4; 1997, No. 148 (Adj. Sess.), § 65, eff. April 29, 1998; 2005, No. 71, § 308a, eff. June 21, 2005; 2011, No. 59, § 7.)

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