Barring unforeseen circumstances, Brattleboro’s new Town Plan will be approved by the Selectboard at their next regular Tuesday night meeting at the Municipal Center.
If you attend in person or watch on TV, you will also hear discussions of a new gravity fed sewer line for Black Mountain, an update on progress with Brattleboro’s new skatepark design, talk of taxing your gasoline, thoughts on changing the boundaries for the Downtown Improvement District, and the parking garage committee will be dissolved.
All this and more on Tuesday night, and you can read about it in detail here the morning after.
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The Brattleboro Selectboard will meet on Tuesday, February 19, 2013 at 6:15pm in the Selectboard meeting room at the Municipal Center.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
(802) 251-8100
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BRATTLEBORO SELECTBOARD
TUESDAY, FEBRUARY 19, 2013
REGULAR MEETING – 6:15PM
AGENDA
WWTP Ribbon cutting on March 22 at 12:00.
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. LIQUOR COMMISSIONERS – None.
8. WATER AND SEWER COMMISSIONERS
A. WWTP – Monthly Report from Hoyle Tanner
B. WWTP – Monthly Financial Update
C. FY14 Utility Budget – Schedule worksession
D. Water/Sewer Abatement – Tri-Park
9. UNFINISHED BUSINESS
A. Downtown Improvement District (DID) – Continue Discussion (from 2/5/13 meeting)
10. NEW BUSINESS
A. Skatepark Design – Discussion
B. Financial Report – Monthly Report
C. Ordinance Amendment – Second reading and public hearing, Appendix C, Art III, Section 16-110 (Off-Street Parking Meter Areas), (1) Elm Street Lot
D. Town Plan – Public hearing, Approval
E. Town Committee – Dissolve Transportation Committees
F. Lease Agreement – Dottie’s Discount Food
G. Local-Option Sales or Per-Gallon Tax on Gasoline
11. CORRESPONDENCE/FYI
A. Warrants
B. Department Monthly Reports
12. MEETINGS
See enclosed Town Calendar
13. ADJOURNMENT
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TO: Selectboard February 14, 2013
FROM: Patrick Moreland, Assistant Town Manager
SUBJECT: Administrative Report
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The following will summarize the proposed motions for those items on the Agenda for the Tuesday, February 19, 2013 Selectboard Meeting to begin at 6:15pm.
8. WATER/SEWER COMMISSIONERS
A. WWTP Monthly Report: The Town received a memo from Hoyle Tanner dated 2/13/13 to update the board on progress on the WWTP upgrade. The report details continuing at a variety of locations, however as of 1/31/13 roughly 99% of the construction contract value has been completed.
The board is asked to accept the following list of changes, previously authorized by DPW under their authority to approve individual project changes. The sum of the project changes is $20,902, and 2 contract days
• Turbo Blower Functional Description Change $3,305 add
• Existing MCC Overload Blocks $4,809 add
• Dewatering Building Water Heater Relocation $507 add
• Boiler Gas Pressure Controls $3,283 add
• Repair MBBR Crack Injection $1,333 add
• Sampler Control Wiring $2,539 add, plus 2 contract days
• Intrinsically Safe Conduit at Headworks Building $2,343 add
• Additional Gate at Plungepool $2,783 add
PROPOSED ACTION: TO AUTHORIZE EIGHT PROJECT CHANGES FOR A TOTAL DOLLAR AMOUNT OF $20,902 AND TWO ADDITIONAL CONTRACT DAYS, AND TO AUTHORIZE THE TOWN MANAGER TO SIGN ANY CORRESPONDING CHANGE ORDERS.
Black Mountain Pump Station: The Black Mountain Pump Station Feasibility Study is complete and it is included in the packet. The report outlines two differing approaches to a major redesign of the Black Mountain Pump Station; one a traditional pump based system and the second a gravity based system. The first conclusion of the report is that a gravity fed system is feasible. Next the report looks at the two approaches in terms of cost after 20 and 30 years of operation. The report concludes that while the gravity fed system is more expensive to construct, it is significantly less expensive to operate due to lower maintenance and energy costs. While after 20 years there is a modest cost savings after 30 years the savings will be significant as the useful life of pumps will require additional significant repairs or replacement, while a gravity system will be steady state.
PROPOSED ACTION: APPROVE AMENDMENT 7 TO THE OWNER ENGINEER AGREEMENT DATED MAY 19, 2009 FOR THE FINAL DESIGN OF THE BLACK MOUNTAIN GRAVITY SEWER LINE AS DESCRIBED IN THE BLACK MOUNTAIN FEASIBILITY REPORT DATED JANUARY 2013.
B. WWTP – Monthly Financial Update
PROPOSED ACTION: NONE
C. FY 14 Utility Budget: Schedule work session.
PROPOSED ACTION: SCHEDULE MEETING
D. Water/Sewer Abatement – Tri Park: The property at 30 Brookwood in Tri Park, formerly the home of Sellick, is now vacant as a result of an eviction. There is a utility balance at that location in the amount of $857.94. The board, acting as water and sewer commissioners, has authority over water and sewer bills. Tri Park has proposed that it will remove this home (located in the floodway) as long as there is no balance due.
PROPOSED ACTION: TO ABATE THE WATER AND SEWER BALANCE FROM THE SELLICK PROPERTY AT 30 BROOKWOOD, IN THE AMOUNT OF $857.94, ON THE CONDITION THAT THE MOBILE HOME BE REMOVED FROM THE SITE AND THAT NO OTHER MOBILE HOME BE SITUATED ON THAT LOT.
9. UNFINISHED BUSINESS –
A. Downtown Improvement District (DID): Changing the existing district boundaries has been a point of discussion at several board meetings over the past several months. Given the recent focus on the DID and the Downtown Designation, perhaps the board should examine the boundary in relation to the program guidance offered by the Vermont Downtown Program. The memorandum prepared by Planning Director Rod Francis outlines the program’s major points of consideration for setting a designated downtown. Given these criteria staff has prepared a possible alternate district boundary that more closely adheres to the program guidance. We believe that this new boundary, which expands the district to include parcels up to the Brattleboro Commons, is more representative of the actual downtown boundaries and more closely fits in with the program guidance. The Board is asked to discuss the proposed boundary changes and to provide feedback to staff on whether to proceed with the process for changing the designation boundaries.
PROPOSED ACTION: TBD
10. NEW BUSINESS
A. Skateboard Park Design: At the regular meeting on 8-7-12, the board moved to award the contract for skatepark design to ASD/Stantec of Boston. Brattleboro Rec and Parks Director, Carol Lolotte, will be in attendance to introduce the principal consultant from ASD/Stantec, Mike McIntyre. Mr McIntyre will review the planning process, describe the public input (meeting held on 9/27/12, 10/25/12, and 11/8/12) and lead a discussion on the proposed final designs. The plans now come to the board for approval after being reviewed by the Rec & Parks board on 2/11/13 and having been reviewed and approved by the Skatepark Committee on 2/7/13.
PROPOSED ACTION: TBD
B. Financial Report: Finance Director John O’Connor will review the financial statements for the period ending 1/31/13.
PROPOSED ACTION: NONE
C. Ordinance Amendment: Public Hearing, Second reading, Appendix C, Art III, Section 16-110 (Off-Street Parking Meter Areas), (1) Elm Street Lot The Board will be asked to hold a public hearing and a second reading of an ordinance amendment required to finalize the agreement with Brattleboro Food Co-op.
PROPOSED ACTION: TO APPROVE THE ORDINANCE AMENDMENT TO APPENDIX C, ART III, SECTION 16-110, REMOVING OFF STREET METERED PARKING FROM THE ELM STREET LOT.
D. Town Plan: Public Hearing. At the 1/30/13 public hearing, the board voted to make certain changes to the draft of the Town Plan. The Planning Department has incorporated the board’s amendments and has filled a copy of the amended plan with the Town Clerk, as required by statute. Should the board choose to adopt the proposed Town Plan, then the board will be asked to request Town Plan approval from the Windham Regional Commission.
PROPOSED ACTION: TO ADOPT THE PROPOSED TOWN PLAN.
Should the Board choose to adopt the proposed Town Plan, then the board will be asked to request Town Plan approval from the Windham Regional Commission.
PROPOSED ACTION: TO REQUEST TOWN PLAN APPROVAL FROM THE WINDHAM REGIONAL COMMISSION.
E. Town Committee – Dissolve Transportation Committee. The Transportation Committee is an ad hoc committee set up to examine the need for, and to oversee the establishment of, the parking garage. With that work complete, the board is asked to thank the committee members for their service and to dissolve the committee.
PROPOSED ACTION: TO DISSOLVE THE TRANSPORTATION COMMITTEE.
F. Lease Agreement: Dottie’s Discount Store. The lease with Dottie’s at the Brattleboro Transportation Center is expired and is currently operating month to month. The negotiations with General Manager Alex Gyori, has resulted in the attached lease. This lease will extend the agreement with Dottie’s beyond the final payments of the bond to construct the Brattleboro Transportation Center.
PROPOSED ACTION: TO AUTHORIZE THE TOWN MANAGER TO EXECUTE THE LEASE AGREEMENT WITH BRATTLEBORO FOOD COOP, DBA DOTTIES DICOUNT STORE.
G. Local-Option Sales or Per-Gallon Tax on Gasoline: Discussion.
ACTION: TBD
