The Brattleboro Selectboard will discuss next steps for the Police-Fire facility project at their next regular Tuesday meeting at the Municipal Center.
They’ll appoint a screening committee for the NEA Our Town project, accept a number of grants for projects and purchases, continue with retaining wall repairs, and more.
Note: I’m unable to cover this meeting. If anyone cares to step up and write up a few notes from this meeting for others, in any style or format, it would be greatly appreciated.
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The Brattleboro Selectboard will meet on Tuesday, July 21, 2015, in the Selectboard meeting room at the Municipal Center. The Board will convene at 5:15pm and hold interviews for the NEA Our Town Grant Screening Committee, after which it is anticipated that the Board will meet in executive session at 5:45pm to discuss appointments, contracts, and the negotiating or securing of real estate purchase or lease options. The Board will reconvene for the regular business meeting at 6:15pm.
ASL interpreters will be available for the deaf and hard-of-hearing community members.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
(802) 251-8100
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BRATTLEBORO SELECTBOARD
TUESDAY, JULY 21, 2015
COMMITTEE INTERVIEWS – 5:15PM
EXECUTIVE SESSION – 5:45PM
REGULAR MEETING – 6:15PM
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES – June 30 and July 7
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. LIQUOR COMMISSIONERS
A. Special Event Permit – Hermit Thrush Brewery, LLC, Pints at Brattleboro Film Festival Summer Cinema Slam on August 8
8. WATER AND SEWER COMMISSIONERS
A. Water and Sewer Abatements – Tri-Park
B. Emergency Purchase of Replacement Pumps – Exit 1 Industrial Park Wastewater Pump Station
9. UNFINISHED BUSINESS – None
10. NEW BUSINESS
A. Tobacco Advertising Education – Brattleboro Area Middle School Vermont Kids Against Tobacco (VKAT) and Brattleboro Area Prevention Coalition (BAPC)
B. Financial Report – Monthly Report, June, Preliminary FY15 Year-end
C. Police-Fire Facilities Project – Update and Next Steps
D. Commit Funds to Project, Adopt ACCD Resolution, and Accept and Appropriate ACCD Grant – Green Street Retaining Wall
E. Award Bid – FY16 Paving Project, Department of Public Works
F. Award Bid – Assistant Fire Chief’s Vehicle, Fire Department
G. Accept and Appropriate Grant – AVCC Tiny Grant, Planning Department
H. Accept and Appropriate Grant – Brownfields Assessment Grant, Planning Department
I. Accept and Appropriate Grant – 1st Wednesdays FY16 Grant, Library Department
J. Committee Appointments i. Ad Hoc “Our Town” Grant Screening Committee ii. Other Committees/Boards
11. CORRESPONDENCE/FYI
A. Warrants
B. Department Monthly Reports
12. MEETINGS
See enclosed Town Calendar
13. ADJOURNMENT
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MEMORANDUM
To: Selectboard
From: Peter B. Elwell, Town Manager
Re: Administrative Report
Date: July 16, 2015
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The following will summarize the proposed motions for the Selectboard meeting on Tuesday, July 21, 2015. The Board hold interviews for the NEA Our Town grant screening committee at 5:15pm in the Selectboard meeting room, after which the Board will meet in executive session at 5:45pm to discuss appointments, contracts, and the negotiating or securing of real estate purchase or lease options. The Board will reconvene for the regular business meeting at 6:15pm.
7. LIQUOR COMMISSIONERS
A. Special Event Permit – Hermit Thrush Brewery, LLC, Pints at Brattleboro Film Festival Summer Cinema Slam on August 8. The Board is asked to approve the special event permit for Hermit Thrush Brewery, LLC, for an outdoor fundraiser for the Brattleboro Film Festival sponsored by 118 Elliot Street, a new arts and education venue, located at 118 Elliot Street.
POTENTIAL MOTION: TO APPROVE THE SPECIAL EVENT PERMIT FOR HERMIT THRUSH BREWERY, LLC, FOR AN OUTDOOR FUNDRAISER FOR THE BRATTLEBORO FILM FESTIVAL AT 118 ELLIOT STREET ON AUGUST 8, 2015.
8. WATER AND SEWER COMMISSIONERS
A. Water and Sewer Abatements – Tri-Park. The Board is asked to abate past due utility charges for Tri-Park Cooperative Housing. Services that were terminated and capped due to damages from Tropical Storm Irene are $3,077.28, and services pertaining to abandoned homes are $4,485.62, for a total of $7,662.90. Tri-Park has agreed to pay the base fees on the abandoned mobile homes from the date of abandonment or eviction and will continue to pay the base charges until each lot is rented and reoccupied. Finance Director John O’Connor will be present to answer any questions.
POTENTIAL MOTION: TO ABATE PAST DUE UTILITY CHARGES FOR TRI-PARK COOPERATIVE HOUSING IN THE TOTAL AMOUNT OF $7,662.90.
B. Emergency Purchase of Replacement Pumps – Exit 1 Industrial Park Wastewater Pump Station. The Board is asked to approve the emergency replacement of pumps at the Utilities Division Exit #1 Industrial Park wastewater pump station for a cost of $22,837. Public Works Director Steve Barrett will be present to discuss the request.
POTENTIAL MOTION: TO APPROVE THE EMERGENCY REPLACEMENT OF PUMPS AT THE UTILITIES DIVISION EXIT #1 INDUSTRIAL PARK WASTEWATER PUMP STATION FOR A COST OF $22,837.
9. UNFINISHED BUSINESS – None
10. NEW BUSINESS
A. Tobacco Advertising Education – Brattleboro Area Middle School Vermont Kids Against Tobacco (VKAT) and Brattleboro Area Prevention Coalition. Brattleboro Area Prevention Coalition (BAPC) and Brattleboro Area Middle School (BAMS) Vermont Kids Against Tobacco have partnered to educate the community about the influence of tobacco advertising on youth. Cassandra Holloway from BAPC will be present with students from BAMS to discuss the project.
NO ACTION IS REQUIRED ON THIS ITEM.
B. Financial Report – Monthly Report, June, Preliminary FY15 Year-end. Finance Director John O’Connor will discuss the preliminary financial report for June 2015 and FY15 year-end.
NO ACTION IS REQUIRED ON THIS ITEM.
C. Police-Fire Facilities Project – Update and Next Steps. An update will be provided regarding the status of this project and the Board may take action(s) regarding next steps.
POTENTIAL MOTION: TBD
D. Commit Funds to Project, Adopt ACCD Resolution, and Accept and Appropriate ACCD Grant – Green Street Retaining Wall. The Board is asked to commit the remaining match funds ($157,500 from the balance of the capital fund) to the Green Street Retaining Wall project. The Board also is asked to adopt the resolution accepting a grant in the amount of $300,000 and to appropriate the grant funds to the Green Street Retaining Wall project. The full grant agreement establishes general and special grant conditions for the project, and the documents have been reviewed and approved by legal counsel. By adopting the resolution, the Board also identifies Kim Ellison as grant administrator and authorizes the Town Manager to execute the agreement.
POTENTIAL MOTION: TO COMMIT $157,500 FROM THE FUND BALANCE OF THE CAPITAL FUND TO THE GREEN STREET RETAINING WALL PROJECT.
POTENTIAL MOTION: TO ADOPT THE RESOLUTION FROM THE AGENCY OF COMMERCE AND COMMUNITY DEVELOPMENT, TO ACCEPT THE GRANT AWARD CONDITIONS, TO APPROPRIATE THE SUM OF $300,000 FOR THE GREEN STREET RETAINING WALL PROJECT, TO NAME KIM ELLISON AS THE GRANT ADMINISTRATOR, AND TO AUTHORIZE THE TOWN MANAGER TO EXECUTE THE AGREEMENT.
E. Award Bid – FY16 Paving Project, Department of Public Works. The Board is asked to award the bid for the FY16 paving project to BDM Sweeper Services of Keene, New Hampshire, in the amount of $254,865.80. A memo dated July 10, 2015, from the Department of Public Works is included in the Board’s packet.
POTENTIAL MOTION: TO AWARD THE BID FOR THE FY16 PAVING PROJECT TO BDM SWEEPER SERVICES OF KEENE, NEW HAMPSHIRE, IN THE AMOUNT OF $254,865.80.
F. Award Bid – Assistant Fire Chief’s Vehicle, Fire Department. The Board is asked to award the bid for the purchase of a 2015 GMC Sierra pickup truck to Auto Mall of Brattleboro, Vermont, in the amount of $30,546.16 for the replacement of the Assistant Fire Chief’s vehicle. A memo dated July 9, 2015, from Fire Chief Bucossi and Assistant Fire Chief Lynch is included in the Board’s packet.
POTENTIAL MOTION: TO AWARD THE BID FOR THE PURCHASE OF A 2015 GMC SIERRA PICKUP TRUCK TO AUTO MALL OF BRATTLEBORO, VERMONT, IN THE AMOUNT OF $30,546.16.
G. Accept and Appropriate Grant – AVCC Tiny Grant, Planning Department. The Board is asked to accept and appropriate a $450 grant to pay for trail work between Western Avenue and Greenleaf Street.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE A $450 GRANT FROM THE VERMONT COMMUNITY FOUNDATION FOR TRAIL WORK BETWEEN WESTERN AVENUE AND GREENLEAF STREET.
H. Accept and Appropriate Grant – Brownfields Assessment Grant, Planning Department. The Board is asked to accept and appropriate a $400,000 Brownfields Assessment Grant from the U.S. Environmental Protection Agency.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE A $400,000 GRANT FROM THE U.S.E.P.A. TO INVENTORY, CHARACTERIZE, ASSESS, AND CONDUCT PLANNING AND COMMUNITY INVOLVEMENT RELATED TO LOCAL BROWNFIELD SITES.
I. Accept and Appropriate Grant – 1st Wednesdays FY16 Grant, Library Department. The Board is asked to accept and appropriate a $650 grant from the Vermont Department of Libraries to support the First Wednesday Lecture Series at Brooks Memorial Library.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE A $650 GRANT FROM THE VERMONT DEPARTMENT OF LIBRARIES TO SUPPORT THE FIRST WEDNESDAY LECTURE SERIES AT BROOKS MEMORIAL LIBRARY.
J. Committee Appointments i. Ad Hoc NEA “Our Town” Grant Screening Committee ii. Other Committees/Boards
The Board is asked to create and approve the initial Screening Committee for the NEA “Our Town” Grant public arts project, and to make appointments to fill vacancies on various other Town committees. Interviews will be held prior to the business meeting for any committee where more applications were received than seats are available.
POTENTIAL MOTION: TO CREATE A NEA “OUR TOWN” GRANT PUBLIC ARTS PROJECT SCREENING COMMITTEE OF ____ MEMBERS AND TO APPOINT (individuals to be named at the meeting) AS MEMBERS OF THAT COMMITTEE.
OTHER POTENTIAL MOTIONS: TBD
