Hydrologic and hydraulic matters will be on the agenda at the next meeting of the Brattleboro Selectboard. It’s all part of the Tri-Park Housing Cooperative Master Plan.
The board will review FY18 finances, discuss FY20 budget final steps, and approve a number of grants. You can participate, of course, and bring up other itmes not on the agenda during public participation.
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The Brattleboro Selectboard will meet on Tuesday, December 18, 2018 in the Selectboard Meeting Room at the Municipal Center. It is anticipated that the Board will enter into executive session at 5:30pm to discuss contracts, labor relations agreements with employees, the negotiation of a real estate purchase or lease, and the employment or evaluation of a municipal official or employee. The Board will reconvene the regular business meeting at 6:15pm. ASL interpreters will be available for deaf and hard-of-hearing community members.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251-8100
BRATTLEBORO SELECTBOARD
TUESDAY, DECEMBER 18, 2018
SELECTBOARD MEETING ROOM, MUNICIPAL CENTER
EXECUTIVE SESSION – 5:30PM
REGULAR MEETING – 6:15PM
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES – December 4
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. LIQUOR COMMISSIONERS – None
8. WATER AND SEWER COMMISSIONERS – None
9. UNFINISHED BUSINESS – None
10. NEW BUSINESS
A. Errors and Omissions to Grand List – Approval, Assessor’s Office
B. Financial Reports – Finance Director John O’Connor
(i) Audit and Financial Statements for FY18
(ii) Single Audit for FY18
(iii) Monthly Report for November 2018
C. FY20 Proposed Budget (i) Review Current Status (ii) What Decisions Still Need to be Made? (iii) What Information is Needed for Decisions that Still Need to be Made? (iv) Schedule of Meetings for January 2018
D. Contract Amendment – Whetstone Brook Hydrology Analysis
E. Close out CDBG Grant – Public Hearing, Bradley House
F. Approve Grant Application – Dry Hydrant Grant
G. Accept and Appropriate Grant – Interlibrary Loan Courier Grant
H. Accept and Appropriate Grant – MPG Downtown Design Plan, Planning Department
I. Accept and Appropriate Grant – Governor’s Highway Safety Program
J. Cancel Regular Meeting on January 1, 2019
11. CORRESPONDENCE/FYI
A. Warrants
B. Department Monthly Reports
12. MEETINGS
See enclosed Town Calendar
13. ADJOURNMENT
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MEMORANDUM
To: Selectboard
From: Peter B. Elwell, Town Manager
Re: Administrative Report
Date: December 14, 2018
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The following will summarize the proposed motions for the Selectboard meeting on Tuesday, December 18, 2018. The Board will meet in executive session at 5:30pm to discuss contracts, labor relations agreements with employees, the negotiation of a real estate purchase or lease, and the employment or evaluation of a municipal official or employee. The Board will reconvene the business meeting at 6:15pm in the Selectboard Meeting Room.
7. LIQUOR COMMISSIONERS – None
8. WATER AND SEWER COMMISSIONERS – None
9. UNFINISHED BUSINESS – None
10. NEW BUSINESS
A. Errors and Omissions to Grand List – Approval, Assessor’s Office The Board is asked to approve changes in the 2018 Grand List, as set forth on the Errors and Omissions 2018 Grand List Report, dated December 18, 2018, from Town Assessor Jenepher Burnell.
POTENTIAL MOTION: TO APPROVE CHANGES IN THE 2018 GRAND LIST, AS SET FORTH ON THE ERRORS AND OMISSIONS 2018 GRAND LIST REPORT, DATED DECEMBER 18, 2018, FROM TOWN ASSESSOR JENEPHER BURNELL.
B. Financial Reports – Finance Director John O’Connor (i) Audit and Financial Statements for FY18 (ii) Single Audit for FY18 (iii) Monthly Report for November 2018 Finance Director John O’Connor will summarize the FY18 Audit, FY18 Single Audit, and the monthly Financial Report for November 2018, all of which are included in the Selectboard’s notebooks for this meeting.
NO ACTION IS REQUIRED ON THESE ITEMS.
C. FY20 Proposed Budget (i) Review Current Status (ii) What Decisions Still Need to be Made? (iii) What Information is Needed for Decisions that Still Need to be Made? (iv) Schedule of Meetings for January 2019 Town Manager Elwell will discuss the current status of the proposed FY20 budget, including the changes made by the Selectboard during its 6 prior meetings. The Board will be asked to provide staff with any additional direction and/or requests for additional information in preparation for the final budget meetings during January of 2019.
NO MOTION IS REQUIRED ON THIS ITEM.
D. Contract Amendment – Whetstone Brook Hydrology Analysis The Board is asked to authorize Town Manager Elwell to modify a contract with Dubois & King in an amount not to exceed $15,000 for additional hydrologic and hydraulic modeling in conjunction with the Tri-Park Housing Cooperative Master Plan, as set forth in a memorandum dated December 12, 2018, from Planning Director Sue Fillion.
POTENTIAL MOTION: TO AUTHORIZE TOWN MANAGER ELWELL TO MODIFY A CONTRACT WITH DUBOIS & KING IN AN AMOUNT NOT TO EXCEED $15,000 FOR ADDITIONAL HYDROLOGIC AND HYDRAULIC MODELING IN CONJUNCTION WITH THE TRI-PARK HOUSING COOPERATIVE MASTER PLAN,
E. Close out CDBG Grant – Public Hearing, Bradley House The Board is asked to hold a final public hearing to close out a VCDP implementation grant from the State of Vermont in the amount of $500,000.
NO ACTION IS REQUIRED ON THIS ITEM.
F. Approve Grant Application – Dry Hydrant Grant The Board is asked to approve a Rural Fire Protection Program grant application in the amount of $5,000 from the Vermont Rural Fire Protection Task Force to pay for installation of a dry hydrant in a private pond at 641-643 Bonnyvale Road, as set forth in a memorandum dated December 5, 2018, from Grants Manager Kim Ellison.
POTENTIAL MOTION: TO APPROVE THE RURAL FIRE PROTECTION PROGRAM GRANT APPLICATION IN THE AMOUNT OF $5,000 FROM THE VERMONT RURAL FIRE PROTECTION TASK FORCE.
G. Accept and Appropriate Grant – Interlibrary Loan Courier Grant
The Board is asked to accept and appropriate an Interlibrary Loan Courier System Grant in the amount of $292.50 from the Vermont Department of Libraries for a program to pay for interlibrary loan courier costs related to interlibrary loans between Brooks Memorial Library and other Vermont public libraries.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE THE INTERLIBRARY LOAN COURIER SYSTEM GRANT IN THE AMOUNT OF $292.50 FROM THE VERMONT DEPARTMENT OF LIBRARIES.
H. Accept and Appropriate Grant – Municipal Planning Grant for Downtown Design Plan The Board is asked to accept and appropriate a Municipal Planning Grant in the amount of $22,000 from the Vermont Department of Housing & Community Development Program that was awarded to the Town for a downtown design plan, as set forth in a memorandum dated December 7, 2018, from Grants Manager Kim Ellison.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE A MUNICIPAL PLANNING GRANT IN THE AMOUNT OF $22,000 FROM THE VERMONT DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT PROGRAM FOR A DOWNTOWN DESIGN PLAN.
I. Accept and Appropriate Grant – Governor’s Highway Safety Program The Board is asked to accept and appropriate a Governor’s Highway Safety Grant in the amount of $31,850 from the Windham County Sheriff’s Department to pay for supplemental traffic enforcement related to occupant protection and impaired driving and for law enforcement support equipment, as set forth in a memorandum dated December 11, 2018, from Grants Manager Kim Ellison.
POTENTIAL MOTION: TO ACCEPT AND APPROPRIATE A GOVERNOR’S HIGHWAY SAFETY GRANT IN THE AMOUNT OF $31,850 FROM THE WINDHAM COUNTY SHERIFF’S DEPARTMENT.
J. Cancel Regular Meeting on January 1, 2019 . The Board is asked to cancel its regular meeting scheduled for January 1, 2019, because of the New Year’s Day holiday.
POTENTIAL MOTION: TBD
