Windham Southeast School District
Finance Committee Meeting – Tuesday June 7, 2022
5:00pm @ WRCC Cusick Conference Room
Join Zoom Meeting
Meeting ID: 897 9547 4383
Members: Shaun Murphy – Chairperson, Michelle Luetjen Green, Anne Beekman
Board Recorder: Wendy Levy
1. Approval of Minutes
2. FY22 Fiscal Year End Revenue Projections
3. Capital Project Implementation update (Oak Grove & Dummerston School Improvements, Guilford/Academy HVAC project/bid award)
Motion to award the Guilford HVAC bid to BG Mechanical in the amount of $225,860.
Motion to award the Academy HVAC bid to BG Mechanical in the amount of $374,988.
4. Capital Project Bid Award Protocols for Summer Schedule:
Proposed motion: Motion to authorize the Finance Committee to act on the Board’s behalf to award FY23 Capital Plan project bids during the months of July & August 2022.
5. Recommendation to Board to Approve Warrants and Payrolls
Meeting is scheduled to adjourn at 5:50pm
Note: These proposed minutes should be considered preliminary until they are approved by the
board at a future meeting.
WINDHAM SOUTHEAST SCHOOL DISTRICT (WSESD) FINANCE COMMITTEE
TUESDAY, MAY 17, 2022
REGULAR MEETING – 4:30PM
HYBRID MEETING: WRCC CUSICK CONFERENCE ROOM & ZOOM
WSESD Finance Committee Members Present: Chairperson Shaun Murphy (SM), Anne Beekman (AB) Michelle Luetjen Green (MG)
**please note, Michelle Luetjen Green arrived late and left early; her attendance time is indicated in the minutes**
WSESU/SD Administrators Present: WSESU Business Administrator Frank Rucker
Others Present: none
Please note: Because of Zoom’s attendance format, this attendance record may be incomplete.
Chair SM called the meeting to order at 5:02pm.
MOTION BY AB TO APPROVE THE MINUTES FROM THE APRIL 12, 2022 FINANCE COMMITTEE MEETING. SM SECONDED. MOTION CARRIED UNANIMOUSLY.
II. FY22 FISCAL YEAR TO DATE FINANCIAL STATEMENT REVIEW
Frank Rucker shared a document, “WSESD General Ledger FY22 Year-to-Date Expense Summary.”
Frank reviewed the document. Highlights included:
• This summary is as of April 30, which is the end of the first month of the last quarter of the fiscal year.
• An explanation of the summary’s components.
• A mention of the ESSER funding.
• The $11.8million in encumbrances are mostly related to labor expenses.
• There is $41million in spending.
• $2.8million is the budget balance, which is reasonable for this point in the fiscal year.
MG joined the meeting. [highlights continued]
• A review of the construction expenses still to come this fiscal year.
• An explanation that the Capital Reserve fund supports multi-year capital projects.
• A review of specific schools’ ledgers, their capital plans, encumbrances, budget balances, and funding sources.
• How to read this report.
• These financial statements are available on the website.
MG asked about the high remaining balance in the Diversity & Equity budget. Frank explained that one major reason is that COVID has interfered with the ability of staff to attend conferences.
Frank shared a document, “WSESD Balance Sheet,” which includes the General Fund as of April 30, 2022. Frank reviewed the document. Highlights included:
• There is $9.8million in assets, mostly in cash.
• There is $3million in claims against assets, which is under “liability” in the balance sheet.
• The fund balance is what is left over: $6.8million.
• An explanation of why and how the balance sheet balances.
• A review of other funds as of the day of the meeting: $2.6million in the Capital Fund, and $6.1million in the Endowment Fund.
III. CAPITAL PROJECT IMPLEMENTATION UPDATE (ACADEMY ADDITION RENOVATION UPDATE, GUILFORD/ACADEMY HVAC PROJECT/BIDDING STATUS)
Frank shared a document, “WSESD Approved Capital Plan FY23.” Frank reviewed the document.
• There are 28 projects in the District the administration is managing.
• A review of the projects by school, and how they are funded (by ESSER or locally).
• 18 of those projects are ESSER-funded.
• The review was conducted in order of priority: the Academy renovation project, the BUHS projects, the Academy HVAC project, and the Guilford project.
• Each school’s review included the reason, update, and what’s next for the projects.
• A deeper discussion of the Guilford project can happen at a Board meeting.
MG left the meeting.
IV. RECOMMENDATION TO BOARD TO APPROVE WARRANTS AND PAYROLLS
This was tabled by the Chair because it had been done at a previous Board meeting.
• “WSESD General Ledger FY22 Year-to-Date Expense Summary.”
• “WSESD Balance Sheet.”
• “WSESD Approved Capital Plan FY23.”
This represents my understanding of the above dated meeting. If you have any changes, please submitthem at the next Finance Committee meeting.