Summer is over (just kidding) and meetings are back in session. At the next regular meeting of the Brattleboro Selectboard, Whetstone Station will request permission from the Brattleboro Selectboard to make noise on Frost Street, the ice rink will be approved for some energy efficiency measures, and the board will consider providing childcare at their meetings.
For the first time in quite a long time, a vendor unable to fulfill a paving contract will be replaced on the project. The board will hear updates on Project CARE and the Downtown Brattleboro Alliance, and more. You can, as always, bring up other items not on the agenda during public participation.
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The Brattleboro Selectboard will meet on Tuesday, August 6, 2019, in the Selectboard Meeting Room at the Municipal Center. It is anticipated that the Board will meet in executive session at 5:30pm to discuss contracts, collective bargaining agreements with employees, and the appointment of a public officer or employee. The Board will reconvene at 6:15pm for the regular business meeting. ASL interpreters will be available for deaf and hard-of-hearing community members.
Jan Anderson
Executive Secretary
Brattleboro Town Manager’s Office
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251-8100
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BRATTLEBORO SELECTBOARD
SELECTBOARD MEETING ROOM, MUNICIPAL CENTER
TUESDAY, AUGUST 6, 2019
EXECUTIVE SESSION – 5:30PM
REGULAR MEETING – 6:15PM
AGENDA
1. CONVENE REGULAR MEETING
2. APPROVE MINUTES – July 9 and July 25
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION
7. LIQUOR COMMISSIONERS – None
8. WATER AND SEWER COMMISSIONERS
A. Retreat Well Pump Rebuild
B. Chestnut Hill Retaining Wall
9. UNFINISHED BUSINESS
A. Project CARE Update – Police Department and Community Partners
10. NEW BUSINESS
A. Entertainment License – Whetstone Station Restaurant and Brewery
B. Red Clover Commons 2 Project – Supplemental Town Appropriation of $50,000 from Program Income
C. Downtown Brattleboro Alliance (DBA) – Semi-Annual Update
D. Ordinance Amendment – First Reading, Appendix C, Article 3, Section 16-110, Parking Meters on Grove Street
E. Re-Appointment of Town Health Officer – Assistant Fire Chief Howard
F. Ice Rink Energy Efficiency Project – Bid Award
G. Maintenance Equipment Vehicle Lift – Bid Award
H. Capital Paving Contract – Re-Award Paving Bid
I. Consider Providing Childcare for Selectboard Meetings and Other Community Events – Discussion
J. Town Committees and Boards – Appointments
11. CORRESPONDENCE/FYI
A. Warrants
12. MEETINGS
See enclosed Town Calendar
13. ADJOURNMENT
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MEMORANDUM
To: Selectboard
From: Peter B. Elwell, Town Manager
Re: Administrative Report
Date: August 2, 2019
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The following will summarize the proposed motions for the Selectboard meeting on Tuesday, August 6, 2019. The Board will meet in executive session at 5:30pm to discuss contracts, collective bargaining agreements with employees, and the appointment of a public officer or employee. The Board will reconvene the business meeting at 6:15pm in the Selectboard Meeting Room.
7. LIQUOR COMMISSIONERS – None
8. WATER AND SEWER COMMISSIONERS
A. Retreat Well Pump Rebuild The Board is asked to approve the expenditure of $35,490 to rebuild a motor and pump at the Retreat Wells. As set forth in the memorandum dated July 26, 2019, from Public Works Director Steve Barrett, the motor and pump have failed. Associated Electro Mechanic, from Springfield, Massachusetts, has provided a proposal to rebuild the motor and pump for $35,490.
POTENTIAL MOTION: TO APPROVE THE EXPENDITURE OF $35,490 TO ASSOCIATED ELECTRO MECHANIC FOR REBUILDING A MOTOR AND PUMP
AT THE RETREAT WELLS.
B. Chestnut Hill Retaining Wall The Board is asked to approve the purchase of retaining wall materials in the amount of $41,536.60 for the Chestnut Hill Reservoir Project, as set forth in the memorandum dated July 26, 2019, from Highway/Utilities Superintendent Dan Tyler.
POTENTIAL MOTION: TO APPROVE THE PURCHASE OF RETAINING WALL MATERIALS IN THE AMOUNT OF $41,536.60 FROM REDI-ROCK WALLS OF NEW ENGLAND FOR THE CHESTNUT HILL RESERVOIR PROJECT.
9. UNFINISHED BUSINESS
A. Project CARE Update – Police Department and Community Partners Members from the Brattleboro Police Department and representatives from other agencies and organizations will provide the Board with an update on the work and progress of the Project CARE team. Project CARE is a community partnership focused on healing addiction with dignity, respect, and compassion. Its mission is to connect people living with addiction to people and support services that can help achieve and maintain recovery.
NO ACTION IS REQUIRED ON THIS ITEM.
10. NEW BUSINESS
A. Entertainment License – Whetstone Station Restaurant and Brewery The Board is asked to approve an Entertainment License for the Whetstone Station Restaurant and Brewery to host music events outside and inside of their new location at 39 Frost Street. This matter is coming before the Selectboard for approval because the property is adjacent to a residential area.
POTENTIAL MOTION: TO APPROVE AN ENTERTAINMENT LICENSE FOR THE WHETSTONE STATION RESTAURANT AND BREWERY TO HOST MUSIC EVENTS OUTSIDE AND INSIDE AT 39 FROST STREET.
B. Red Clover Commons 2 Project – Supplemental Town Appropriation of $50,000 from Program Income The Board is asked to approve a grant in the amount of $50,000 from Program Income to Brattleboro Housing Partnerships in support of the Red Clover Commons 2 Project, as set forth in the memorandum dated July 30, 2019, from Assistant Town Manager Patrick Moreland.
POTENTIAL MOTION: TO APPROVE A GRANT IN THE AMOUNT OF $50,000 FROM PROGRAM INCOME TO BRATTLEBORO HOUSING PARTNERSHIPS IN SUPPORT OF THE RED CLOVER COMMONS 2 PROJECT.
C. Downtown Brattleboro Alliance (DBA) – Semi-Annual Update Representatives from the Downtown Brattleboro Alliance (DBA) will be present to provide DBA’s semi-annual update to the Board.
NO ACTION IS REQUIRED ON THIS ITEM.
D. Ordinance Amendment – First Reading, Appendix C, Article 3, Section 16-110, Parking Meters on Grove Street The Board is asked to hold a first reading on proposed amendments to Appendix C of the Brattleboro Code of Ordinances to convert the allowed parking time on the two westernmost meters on Grove Street (near the entrance to the building located at 15 Grove Street) from 30-minute parking to two-hour parking.
NO ACTION IS REQUIRED ON THIS ITEM.
E. Re-Appointment of Town Health Officer – Assistant Fire Chief Howard The Board is asked to recommend to the Vermont Department of Health the re-appointment of Assistant Fire Chief Leonard Howard III as the Town’s Health Officer.
POTENTIAL MOTION: TO RECOMMEND TO THE VERMONT DEPARTMENT OF HEALTH THE RE-APPOINTMENT OF ASSISTANT FIRE CHIEF LEONARD HOWARD III AS THE TOWN’S HEALTH OFFICER.
F. Ice Rink Energy Efficiency Project – Bid Award The Board is asked to authorize the Town Manager to execute a change order in the amount of $87,937 with GPI Construction for the implementation of energy savings measures at the Nelson Withington Staking Rink at Living Memorial Park, as set forth in the memorandum dated July 30, 2019, from Assistant Town Manager Patrick Moreland. The Board is also asked to accept an incentive grant for this project from Efficiency Vermont in the amount of $5,000.
POTENTIAL MOTION: TO AUTHORIZE TOWN MANAGER ELWELL TO EXECUTE A CHANGE ORDER IN THE AMOUNT OF $87,937 WITH GPI CONSTRUCTION FOR IMPLEMENTATION OF ENERGY SAVINGS MEASURES AT THE NELSON WITHINGTON STAKING RINK AT LIVING MEMORIAL PARK, AND TO ACCEPT AN INCENTIVE GRANT FOR THIS PROJECT FROM EFFICIENCY VERMONT IN THE AMOUNT OF $5,000.
G. Maintenance Equipment Vehicle Lift – Bid Award The Board is asked to accept the bid from Mohawk Resources of Amsterdam, New York, in the amount of $16,500 for Town purchase of a maintenance equipment lift for the Department of Public Works to improve staff efficiency and safety, as set forth in the memorandum dated July 26, 2019, from Public Works Director Steve Barrett.
POTENTIAL MOTION: TO ACCEPT THE BID FROM MOHAWK RESOURCES IN THE AMOUNT OF $16,500 TO PURCHASE A MAINTENANCE EQUIPMENT LIFT FOR THE DEPARTMENT OF PUBLIC WORKS.
H. Capital Paving Contract – Re-Award Paving Bid On June 18, 2019, the Board awarded the capital paving contract to the low bidder, but that company could not fulfill the contract requirements. The Board is asked to change the award to contract with the second low bidder, Northeast Paving, in the amount of $307,018, as set forth in the memorandum dated July 30, 2019, from Highway/Utilities Superintendent Dan Tyler.
POTENTIAL MOTION: TO WITHDRAW THE PRIOR CAPITAL PAVING AWARD AND INSTEAD AWARD THE 2019 CAPITAL PAVING CONTRACT TO NORTHEAST PAVING IN THE AMOUNT OF $307,018.
I. Consider Providing Childcare for Selectboard Meetings and Other Community Events – Discussion The Board is asked to give preliminary consideration to providing childcare at future Selectboard meetings and for other community events. If the Board decides to further consider this matter, staff will provide information regarding the logistics and costs of such a service for review and potential action at a future Selectboard meeting.
POTENTIAL MOTION: TBD
J. Town Committees and Boards – Appointment The Board is asked to appoint Byron Stookey to the Brattleboro Housing Partnerships Board of Commissioners.
POTENTIAL NOMINATION: BYRON STOOKEY TO THE BRATTLEBORO HOUSING PARTNERSHIPS BOARD OF COMMISSIONERS.
