The big item for the Brattleboro Selectboard at their next regular meeting will be setting the billing and collection policies for the Town’s new EMS service. The board is setting the rates to be charged and what to do if someone doesn’t pay, among other things.
Also, the Water Treatment Plant’s engineering costs are over-budget and will cost an additional $303k. ARPA funds will be used to cover staff salaries, bids will be accepted for trash collection in town, motions will be assigned for reading at Representative Town Meeting, and you can bring up other items not on the agenda, perhaps, during public participation.
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The Brattleboro Selectboard will hold their regular meeting on Tuesday, February 20, 2024 at 6:15pm in the Selectboard Meeting Room at the Brattleboro Municipal Center (230 Main Street, Room 212) and over Zoom. Prior to the regular meeting, at 5:30pm the Board is expected to enter immediately into executive session to discuss contracts, pending or probable civil litigation or prosecution, to which the public body is or may be a party and the appointment or employment or evaluation of a public officer or employee. The public may also participate in the meeting over Zoom. The attached agenda contains information on how to access the meeting remotely, including the required “passcode.” ASL interpreters will be available for deaf and hard-of-hearing community members. The backup materials for this will be available on the town Website Brattleboro.gov/Selectboard by the end of today.
Jessica Sticklor (she/her/hers)
Executive Assistant
Town of Brattleboro
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251 – 8115
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BRATTLEBORO SELECTBOARD
TUESDAY, FEBRUARY 20, 2024
SELECTBOARD MEETING ROOM + ZOOM
EXECUTIVE SESSION – 5:30 PM
REGULAR MEETING – 6:15 PM
The physical location for this meeting will be the Selectboard Meeting Room at the Municipal Center
at 230 Main Street.
Selectboard Meeting materials can be found on the Town’s website, Brattleboro.gov/Selectboard,
before 5:00pm the Friday before the meeting.
If you join the meeting from your computer, tablet, or smartphone, please use this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
(*6 Mute/Unmute – *9 Raise Hand)
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1079
Streaming Online: https://www.brattleborotv.org/channel-1079-livestream
Facebook Live: https://www.facebook.com/brattleborotv
AGENDA
ADMINISTRATIVE REPORT
(please note that all times are approximate)
1. CONVENE REGULAR MEETING (6:15 PM)
2. APPROVE MINUTES – February 1, 2024 and February 6, 2024
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION (6:25 PM)
7. CONSENT AGENDA (6:30 PM)
A. Building Resilient Communities (BRIC) Grant for Whetstone Brook Scoping Study for Hazard Mitigation – Authorize Application
B. Engineering Agreement for Pleasant Valley Water Treatment Project – Amend
C. Disperse American Rescue Plan Act (ARPA) Funds
D. Asian Cultural Center of Vermont Annual Lunar New Year Parade – Ratify Parade Permit
8. NEW BUSINESS (6:35 PM)
A. Committee Vacancies – Announce
B. Fire Department Monthly Report (6:40 PM)
C. Emergency Medical Services Policies (Billing and Collections) (6:55 PM)
D. Trash Collection Procurement (7:55 PM)
E. Assign Motions for RTM (8:30)
9. CORRESPONDENCE/FYI
A. Warrants and Department Reports
10. MEETINGS
See Town Calendar
11. ADJOURNMENT (8:40 PM)
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MEMORANDUM
To: Selectboard
From: John Potter, Town Manager
Re: Administrative Report
Date: February 16, 2024
———————————————————————————————————————————–
The following will summarize the proposed motions for the Selectboard meeting on Tuesday,
February 20, 2024. The Board will convene the regular meeting at 6:15pm in the Selectboard
Meeting Room and on Zoom. All times listed below are approximate, and interested parties should
monitor the meeting if they do not want to miss an agenda item.
Join the meeting from a computer, tablet, or smartphone, using this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll-free numbers in the United States:
833-548-0282
877-853-5247
888-788-0099
833-548-0276
(use *6 to Mute/Unmute, *9 to raise Hand)
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1079
Streaming Online: https://www.brattleborotv.org/channel-1079-livestream
Facebook Live: https://www.facebook.com/brattleborotv
7. CONSENT AGENDA (6:30 PM)
A. Building Resilient Communities (BRIC) Grant for Whetstone Brook Scoping Study for Hazard Mitigation – Authorize Application
B. Engineering Agreement for Pleasant Valley Water Treatment Project – Amend
C. Disperse American Rescue Plan Act (ARPA) Funds
D. Asian Cultural Center of Vermont Annual Lunar New Year Parade – Ratify Parade Permit
In a memorandum dated January 26, 2024 Zoning Administrator Brian Bannon discusses an application to Vermont Emergency Management for a Building a Resilient Communities (BRIC) Grant to conduct a scoping study for a flood mitigation and pathway project on the lower Whetstone Brook. The scoping study is a part of the larger Whetstone Pathway scoping study, but it will be included in the State tactical basin plan and eligible for State Clean Water Grants to cover the 25% non-federal match. By approving the Consent Agenda, the Board will approve the application to Vermont Emergency Management for a Building a Resilient Communities (BRIC) Grant to conduct a scoping study for a flood mitigation and pathway project on the lower Whetstone Brook with a project cost of $131,200 and a non-federal match of $32,000.
In a memorandum dated February 8, 2024 DPW Director Dan Tyler discusses the progress on the new Pleasant Valley Water Treatment Facility as well as the need for an amendment to the contract. The project is about 94% complete, however, due to several extensions in the construction period, the Town has exceeded its scope of work in the existing agreement with the Dufresne Group Consulting Engineers. The proposed amendment to the contract adds $132,000 to the budget for contract administration services and $171,430 for registered project representative services. The total amendment is $303,430. By approving the Consent Agenda, the Board will approve Amendment number 2 of the agreement with Dufresne Group Consulting Engineers, for engineering services associated with the Pleasant Valley Water Treatment Facility upgrade, for a sum of $303,430.
In a memorandum dated February 13, 2024 Finance Director Kimberly Frost gives an overview of the Town’s process regarding the American Rescue Plan Act (ARPA) distribution and discusses the proposed transfer of ARPA funds. By approving the Consent Agenda, the Board will approve the transfer of ARPA Funds totaling $2,757275.47 into the General Fund to pay for staff salaries in FY24.
In a memorandum dated February 16, 2024, Town Manager John Potter requests ratification of a parade permit for the Asian Cultural Center of Vermont’s Annual Lunar New Year Festival Dragon Parade. The parade was held on February 10th and utilized the sidewalks and crosswalks. No roads were closed. By approving the Consent Agenda, the Board will ratify the approval for a parade permit for the Asian Cultural Center of Vermont’s Annual Lunar New Year Festival Dragon Parade.
ACCEPT THE CONSENT AGENDA, AS PRESENTED.
8. NEW BUSINESS (6:35 PM)
A. Committee Vacancies – Announce
The Board will announce vacancies to various Town Boards and Committees.
POTENTIAL MOTION: NO MOTION IS REQUIRED FOR THIS ITEM.
B. Fire Department Monthly Report (6:40 PM)
In a memorandum dated January, 2024, Fire Chief Leonard Howard III provides the Fire Department’s monthly report for January.
POTENTIAL MOTION: TO ACCEPT THE FIRE DEPARTMENT’S MONTHLY REPORT, AS PRESENTED.
C. Emergency Medical Services Policies (Billing and Collections) (6:55 PM)
In a memorandum dated February 13, 2024 Fire Chief Leonard Howard III discusses the Town’s proposed Emergency Medical Services Billing and Collections policy. Included in the Board’s materials are a copy of the proposed policy, as well as a presentation on EMS Billing Options and Rates.
POTENTIAL MOTION: TO ADOPT THE TOWN OF BRATTLEBORO’S EMERGENCY MEDICAL SERVICES BILLING AND COLLECTIONS POLICY, AS PRESENTED.
D. Trash Collection Procurement (7:55 PM)
In a memorandum dated February 15, 2024 Assistant Town Manager Patrick Moreland explains that the Town is seeking authorization to solicit Letters of Interest from qualified waste contractors through a Request for Qualifications. He explains that the Town’s current contract for trash collection will expire on June 30th, 2024 and the Town is looking to procure a new solid waste contract that emphasizes a partnership with the selected contractor. Moreland discusses various aspects of the current program and explores the specific criteria by which the Town will begin selecting a contractor. Included in the Board’s materials is the proposed Request for Qualifications.
POTENTIAL MOTION: TO AUTHORIZE STAFF TO PUBLICLY SOLICIT A REQUEST FOR QUALIFICATIONS AND LETTERS OF INTEREST FROM QUALIFIED SOLID WASTE CONTRACTORS.
E. Assign Motions ( 8:30)
In a memorandum dated February 16, 2024 Assistant Town Manager Patrick Moreland discusses the motions for the March, 23, 2024 Representative Town Meeting (RTM). The Board is asked to assign motions to be read by various Selectboard Members at RTM.
POTENTIAL MOTION: TO ACCEPT THE MOTIONS FOR THE 2024 REPRESENTATIVE TOWN MEETING.
