Communications Council for the Windham Southeast School District
NOTICE OF MEETING
The Communications Council of the WSESD will meet Wednesday, December 16,
2020 at 12:00 Noon via Zoom:
Join Zoom Meeting
https://zoom.us/j/95447584572?pwd=WE9rV1QrbWw5WjJxK2djUXgxalZlUT09
Meeting ID: 954 4758 4572
Passcode: tSnb9C
One tap mobile
+13017158592,,95447584572#,,,,,,0#,,441721# US (Washington D.C)
+13126266799,,95447584572#,,,,,,0#,,441721# US (Chicago)
AGENDA
I. Call to Order
II. Minute Approval – November 18, 2020
III. Recognition of Visitors
IV. Agenda Additions/Changes
V. Progress on Email Sign-up Lists for Board and Committee Meetings – Distribution, Deadlines, Schedule
VI. Monthly Board Highlights Development
VII. Review Website Improvement Goals and Feedback
VIII. Development of Communication Council Calendar
IX. Leadership Council Support Update
X. Confirm and/or Amend Recurring Communication Council Monthly Meeting Schedule
XI. Determine Protocol for Communication Council “Voice” in Public Distributions
XII. Review Press Release Protocol
XIII. Review Social Media Oversight
XIV. Adjournment
….
The Windham Southeast School District Board
Communications Council Special Meeting
Tuesday, August 4th, 2-3pm, via Zoom
MINUTES
I. CALL TO ORDER
Michelle called the meeting to order at 12:08
II. Minute Approval – September 4, 2020
Robin moved to approve the minutes of the September 4th meeting. Michelle seconded and both voted in favor of approving the minutes.
III. Recognition of Visitors
David Schoales, Chair of the WSESD board
IV. Agenda Additions/Changes – none
V. Progress on Email Sign-up Lists for Board and Committee Meetings
Robin will create a google form for the board’s approval to be distributed by Central Office to all district faculty, staff, and parents. The form will include contact email and opt in for each board / subcommittee that the person would like to be notified of. The question of whether to also include Leadership Council meetings was discussed. As the function of our committee is to facilitate information flow to the school communities and wider community, we decided to include signing up for each Leadership Council’s meetings as an option.
VI. Review Working With Central Office
The committee discussed a prior request to create a press release about the state moving to step 3 which ended up being shelved. We clarified to the board chair that the role of our committee is to share information generated by the board and administrators but not to create content such as press releases.
VII. Review Website Improvement Goals
We would like to remove barriers that make things difficult to find on the website. The information needs to be prioritized to what highly needed information should be very immediately accessible on the main page. We talked about various ways of accessing parent opinion on what info to prioritize on the site. At tonight’s board meeting Michelle will ask the board member on each leadership council to add a discussion item to their next agenda “When utilizing the district website, what information to parents need to be most accessible?”
Communications committee members will also brainstorm what changes to the site could make it easier for people to access information and email those ideas to Michelle before the next meeting.
VIII. Development of Communication Council Calendar – tabled to next meeting
IX. Leadership Council Support
The committee would like to recommend that all leadership council meeting agendas and minutes be sent to the entire school email list as well as additional sign ups that are generated by the google form when that is distributed. We recognize that some schools may already be following this practice and would like to advocate for consistency across the district. David plans to invite a motion to that effect at tonight’s school board meeting. Discussion of a leadership council summit is planned as an agenda item for the board for February 2021. In the meantime, Michelle will send an email to connect the council chairs with each other and invite them to explore the minutes from the other councils. Each leadership council should be submitting minutes from every meeting to Central Office.
X. Establish Recurring Communication
The third Wednesday of each month at noon was proposed as a recurring meeting time. We will plan on meeting on December 16 at noon unless there is further communication about a need to change that.
NEW BUSINESS
Question for next committee meeting – Should we be more active in communicating outcomes of meetings? Should the board social media page share out minutes as well as agenda? Should we include opting to receive minutes on the google form?
ADJOURNMENT
Robin moved to adjourn at 1:38pm, Michelle seconded, and both voted in favor.
