November 1, 2022 at 3:00pm
in the District Office Conference Room
Join Zoom Meeting
https://us06web.zoom.us/j/84322476460?pwd=UmsxbUlJZGdzc0RZMktIZ0RVZGhYdz09
Meeting ID: 843 2247 6460
Passcode: dz4Wiq
One tap mobile
+13017158592,,84322476460#,,,,*207321# US (Washington DC)
+13092053325,,84322476460#,,,,*207321# US
Dial by your location
+1 301 715 8592 US (Washington DC)
+1 309 205 3325 US
+1 312 626 6799 US (Chicago)
+1 646 931 3860 US
+1 929 205 6099 US (New York)
+1 386 347 5053 US
+1 564 217 2000 US
+1 669 444 9171 US
+1 669 900 6833 US (San Jose)
+1 719 359 4580 US
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
Meeting ID: 843 2247 6460
Passcode: 207321
Find your local number: https://us06web.zoom.us/u/kBe6AR41b
Agenda
I Approval of Minutes from 10/17/22
II Update of Board actions on 10/25/22 concerning:
D7 Volunteers and Work Study Students (4th Reading)
E8 Tobacco Prohibition (2nd Reading)
F39 Students Experiencing Temporary Housing Insecurity (2nd Reading)
III. Continue Review
H7 Leadership Councils
F10 Reporting Suspected Child Abuse or Neglect
IV Reconsider
F23 Policy on the Prevention of Harassment, Hazing and Bullying of Students
(Re-adopted by WSESD Board on 9/13/22)
V. New Business:
F21 Policy on the Use of Restraint and Seclusion
B2 Board Goal-Setting and Self-Evaluation
Consider the following 4 policies as a unit:
D2 Professional Development
G8 Local Action Plan
G1 Curriculum Development and Coordination
D4 Educator Supervision and Evaluation
VI. Additional Policies highlighted by the Policy and Amendment Committee for review
H2 Parent Involvement Policy
F1 Student Conduct and Discipline (Hold pending review of all related policies)
D1 Personnel-Recruitment, Selection, Appointment, and Background Checks (Regarding including students in the hiring process)
Meeting to conclude at 4:30.
Windham Southeast School District (WSESD) Board
Policy and Amendment Committee
53 Green St.
Brattleboro, VT 05301
October 17, 2022
DRAFT MINUTES
Members attending: Deborah Stanford (DST, Chair), Tim Maciel (TM, Clerk), Liz Adams (LA, via Zoom).
Guests attending: Barbara Nowakowski (BN), Paul Smith (PS), Mark Speno (MS), Shaun
Murphy (SM), Anne Beekman (AB), Sarah Croitoru (SC, Youth Services, Michelle Green (MG)
DST convened the meeting at 3:01 pm.
Minutes of 10.04.22 meeting approved.
Committee agreed to DST’s request to amend the agenda to discuss F10, Child Abuse and Neglect. F10 will be returned to the Board for a Second Reading.
______________________________________
Policy Review
F39: Students in Temporary Housing Insecurity
– Discussion of incidents from a couple of years ago when students in temporary housing were not allowed to enroll at BUHS because they were unaccompanied and/or lacked special needs documentation.
– Revised policy should clarify that special ed records are not needed for enrollment and unaccompanied minors can enroll without a parent or guardian.
– Add under item #2 how student needs can be met without the need for records.
– In 3rd paragraph, clarify how students may be enrolled as an unaccompanied minor.
– Currently, at least 73 families are experiencing temporary housing insecurity although many unaccompanied minors are very good at hiding their housing status. Tricia Hill was recently hired as “Homeless Outreach Coordinator.
F39 will be submitted to the Board for a Second Reading at the 10.25.22 Board meeting.
E8: Tobacco Prohibition
Policy should refer to “nicotine,” not just “tobacco.”
E8 will be submitted to the Board for a Second Reading at the 10.25.22 Board meeting.
__________________________________________
D7: Volunteers and Work Study Students.
Commencing on Feb. 1, 2023, transportation of students within a 35-mile radius of the school may be provided by a volunteer, provided that (a) the volunteer can show intent to complete a full Vermont Crime Investigation Center (VCIC) background check (i.e. has picked up the necessary paperwork from the District Human Resource Office and has a fingerprinting appointment scheduled with the Windham County Sheriff’s Dept. or (b) a second adult traveling in the vehicle has undergone the VCIC background check; i.e., a school employee.
Transportation beyond the 35-mile radius must be provided via a contracted service. In the event of extenuating circumstances any adjustments to the travel radius must have approval of the superintendent.
MS has spoken to Sheriff Mark Anderson who has agreed to expedite the fingerprinting process for WSESD/U employees and volunteers. The Sheriff’s office will identify certain days when volunteers would have appointments, MS will work with principals and the County Sheriff on details of this arrangement.
Discussion of equity issues regarding the hiring of buses for towns without their own vans.
MS: not an equity issue, but an issue of finding drivers. Priority is on varsity sports.
TM moved to set Feb. 1, 2023 as deadline for implementation of D7 with the understanding that all volunteers driving students must have shown intent to undergo full background checks by contacting Stacey Mousseau, the District’s Human Resources Director to complete the necessary paperwork and scheduling an appointment for fingerprinting with the county sheriff’s dept. DS seconded. Motion passed.
Note: DST clarified that the P&A Committee follows Robert’s Rules for Small Boards which allows for members to make motions.
D7 will be submitted to the full Board on 10.25 for a 4th Reading.
__________________________________________
H7: Leadership Councils.
A list of prospective members for each LC will be presented to the Board for approval at the 10.25 Board meeting.
A Code of Ethics for LCs will be proposed at the orientation for LC chairs and vice-chairs at an orientation following approval of members.
RRs for Small Boards will be considered as a requirement for all LCs.
Should be an effort to spread out students on committees so the same student leaders are not on multiple committees.
H7 tabled until next meeting.
Next P&A meeting: Nov. 1st., 3:00 p.m.
