Brattleboro employees will get raises and taxpayers will get a 5% reduction in water bills at the next regular meeting of the Brattleboro Selectboard.
Parking and Utility budgets will be approved, the monthly EMS update will be given, and the public’s chance to weigh in at the 2nd meeting in June regarding EMS services will be on the agenda as well. You might also be able to bring up other items not on the agenda.
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The Brattleboro Selectboard will meet on Tuesday, June 20, 2023 at 5:00pm in the Selectboard Meeting Room at the Municipal Center at 230 Main Street. The public may also participate in the meeting over Zoom. The attached agenda contains information on how to access the meeting remotely, including the required “passcode.” ASL interpreters will be available for deaf and hard-of-hearing community members.
** Please note that the Selectboard meeting will begin promptly at 5:00pm instead of the usual 6:15pm.
Jessica Sticklor (she/her/hers)
Executive Assistant
Town of Brattleboro
230 Main Street, Suite 208
Brattleboro, VT 05301
(802) 251 – 8115
…
BRATTLEBORO SELECTBOARD
TUESDAY, JUNE 20, 2023
SELECTBOARD MEETING ROOM + ZOOM
REGULAR MEETING – 5:00PM
The physical location for this meeting will be the Selectboard Meeting Room at the Municipal Center at
230 Main Street.
If you join the meeting from your computer, tablet, or smartphone, please use this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll–free numbers in the United States:
833–548–0282
877–853–5247
888–788–0099
833–548–0276
(*6 Mute/Unmute – *9 Raise Hand)
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1079
Streaming Online: https://www.brattleborotv.org/channel–1079–livestream
Facebook Live: https://www.facebook.com/brattleborotv
AGENDA
(please note that all times are approximate)
1. CONVENE REGULAR MEETING (5:00 PM)
2. APPROVE MINUTES – June 3, 2023, June 6, 2023 and June 13, 2023
3. CHAIR’S REMARKS
4. MANAGER’S COMMENTS
5. SELECTBOARD COMMENTS AND COMMITTEE REPORTS
6. PUBLIC PARTICIPATION (5:10 PM)
7. CONSENT AGENDA (5:25 PM)
A. M Sajan LLC, DBA: Smoke N Munch – Second Class Liquor License, Tobacco License,
and Tobacco Substitute Endorsement Approvals
B. 250 Birge Street Floodplain Restoration Project Bid Award
8. NEW BUSINESS (5:30 PM)
A. Collective Bargaining Agreement with the New England Police Benevolent Association,
Local 412 – July 1, 2023 through June 30, 2026 (5:30 PM)
B. Collective Bargaining Agreement with the Brattleboro Professional Firefighters Association,
Local 4439 – July 1, 2023 through June 30, 2026 (5:50 PM)
C. Collective Bargaining Agreement with the United Steel, Paper and Forestry, Rubber,
Manufacturing, Energy, Allied Industrial, and Services Workers International Union, on
behalf of Public Works, Recreation and Parks, and Custodians, Local 944 – July 1, 2023
through June 30, 2026 (6:10 PM)
D. Collective Bargaining Agreement with the International Union of Operating Engineers,
Local 98 – July 1, 2023 through June 30, 2026 (6:30 PM)
E. Non–Union Employee Pay (6:50 PM)
F. VCDP Closeout Public Hearings (7:00 PM)
(i) 2019 Scattered Site Grant
(ii) 54–60 South Main Street Project
G. Financial Report (7:15 PM)
H. EMS Update (7:25 PM)
(i) Monthly Report
(ii) Medical Oversight
I. Fire–EMS Transition Project – June Update(7:45 PM)
(i) Public Engagement Update
(ii) Contracted EMS Update
(iii) Municipal EMS – Start–up Expenses
J. Financial Software (8:25 PM)
K. Approve FY24 Utility Fund Budget (8:45 PM)
L. Utility Rate Ordinance Change, First Reading (9:05 PM)
M. Approve FY24 Parking Fund Budget (9:15 PM)
N. Committee Appointments (9:35 PM)
9. CORRESPONDENCE/FYI
A. Warrants
10. MEETINGS
See Town Calendar
11. ADJOURNMENT (9:40 PM)
MEMORANDUM
To: Selectboard
From: John Potter, Town Manager
Re: Administrative Report
Date: June 16, 2023
–———————————————————————————————————————-————–
The following will summarize the proposed motions for the regular Selectboard meeting on
Tuesday, June 20, 2023. The Board will convene the regular meeting at 5:00pm in the Selectboard
Meeting Room and on Zoom. All times listed below are approximate, and interested parties should
monitor the meeting if they do not want to miss an agenda item.
Join the meeting from a computer, tablet, or smartphone, using this link:
https://us02web.zoom.us/j/86067892659
The “Meeting ID” for this meeting is:
860 6789 2659
Passcode: 12261753
You also can call in using your telephone
by dialing any of these toll–free numbers in the United States:
833–548–0282
877–853–5247
888–788–0099
833–548–0276
(use *6 to Mute/Unmute, *9 to raise Hand)
The meeting also will be carried live on BCTV:
On Cable TV: Channel 1079
Streaming Online: https://www.brattleborotv.org/channel–1079–livestream
Facebook Live: https://www.facebook.com/brattleborotv
7. CONSENT AGENDA (5:25 PM)
A. M Sajan LLC, DBA: Smoke N Munch – Second Class Liquor License, Tobacco License, and Tobacco Substitute Endorsement Approvals
B. 250 Birge Street Floodplain Restoration Project Bid Award
In a memorandum dated June 20, 2023, Town Clerk Hilary Francis discusses the Second Class Liquor License, Tobacco License and Tobacco Substitute Endorsement applications for Smoke N Munch, located at 707 Putney Road. Town staff have reviewed this application and recommend its approval. Mr. Sajan will be in the meeting to answer any of the Board’s questions, should this item be pulled from the Consent Agenda. By approving the Consent Agenda, the Board will approve the Second Class Liquor License, Tobacco License and Tobacco Substitute Endorsement for Smoke N Munch, located at 707 Putney Road.
In a memorandum dated June 9, 2023 Zoning Coordinator Brian Bannon discusses the history of the 250 Birge Street Floodplain Restoration Project, as well as past Board actions, the procurement process, costs and funding sources. By approving this item on the Consent Agenda, the Board will be approving two actions: 1. To award the bid for the construction contract to Adams Trucking & Excavating, Inc. for a cost of $1,365,000 and to
authorize the Town Manager to execute the contract. 2. To accept and appropriate a State of Vermont Grant Agreement in the amount of $81,500 to cover the costs of interpretive panels and archeological monitoring.
POTENTIAL MOTION: TO ACCEPT THE CONSENT AGENDA, AS PRESENTED.
8. NEW BUSINESS (5:30 PM)
A. Collective Bargaining Agreement with the New England Police Benevolent Association, Local 412 – July 1, 2023 through June 30, 2026 (5:30 PM)
In a memorandum dated June 16, 2023 Town Manager John Potter discusses the collective bargaining agreement with the New England Police Benevolent Association, Local 412. Primary areas of discussion in negotiations included wages, cost of living adjustments, personal days, longevity payments, the employee percentage of healthcare costs, team incentives, fitness incentives, retirement classification, and promotion minimums.
POTENTIAL MOTION: TO APPROVE THE INCORPORATION OF THE ITEMS
INCLUDED IN THE JUNE 15, 2023 MEMORANDUM OF UNDERSTANDING BETWEEN
THE TOWN OF BRATTLEBORO AND THE NEW ENGLAND POLICE BENEVOLENT
ASSOCIATION, LOCAL 412 INTO AN APPROVED COLLECTIVE BARGAINING
AGREEMENT TO COMMENCE JULY 1, 2023 AND BE IN EFFECT THROUGH JUNE 30,
2026.
B. Collective Bargaining Agreement with the Brattleboro Professional Firefighters Association, Local 4439 – July 1, 2023 through June 30, 2026 (5:50 PM)
POTENTIAL MOTION: TO APPROVE THE INCORPORATION OF THE ITEMS
INCLUDED IN THE JUNE 4, 2023 MEMORANDUM OF UNDERSTANDING BETWEEN
THE TOWN OF BRATTLEBORO AND THE BRATTLEBORO PROFESSIONAL
FIREFIGHTERS’ ASSOCIATIONS, LOCAL 4439, INTO AN APPROVED COLLECTIVE
BARGAINING AGREEMENT TO COVER THE PERIOD FROM JULY 1, 2023 TO JUNE
26, 2026.
C. Collective Bargaining Agreement with the United Steel, Paper and Forestry, Rubber, Manufacturing, Energy, Allied Industrial, and Services Workers International Union, on behalf of Public Works, Recreation and Parks, and Custodians, Local 944 – July 1, 2023 through June 30, 2026 (6:10 PM)
In a memorandum dated June 16, 2023 Town Manager John Potter discusses the collective bargaining agreement between the Town of Brattleboro and the United Steel, Paper and Forestry, Rubber Manufacturing, Energy, Allied Industrial and Services Workers International Union on behalf of Public Works, Recreation and Parks, and Custodians, Local 944. Primary areas of discussion included wages, cost of living adjustments, the employee percentage coverage on healthcare, vehicle use, clothing allowance, shift differentials, and special assignment pay. If the Board approves the terms of this Memorandum of Understanding, it would be incorporated into a three–year contract with the union and would cover the period from July 1, 2023 through June 30, 2026.
POTENTIAL MOTION: TO APPROVE THE INCORPORATION OF THE ITEMS
INCLUDED IN THE JUNE 4, 2023 MEMORANDUM OF UNDERSTANDING BETWEEN
THE TOWN OF BRATTLEBORO AND THE UNITED STEEL, PAPER AND FORESTRY,
RUBBER, MANUFACTURING, ENERGY, ALLIED INDUSTRIAL, AND SERVICE
WORKERS INTERNATIONAL UNION, ON BEHALF OF THE PUBLIC WORKS,
RECREATION AND PARKS, AND CUSTODIANS, LOCAL 944 INTO AN APPROVED
COLLECTIVE BARGAINING AGREEMENT TO COVER THE PERIOD FROM JULY 1,
2023 THROUGH JUNE 30, 2026.
D. Collective Bargaining Agreement with the International Union of Operating Engineers, Local 98 – July 1, 2023 through June 30, 2026 (6:30 PM)
In a memorandum dated June 16, 2023 Town Manager John Potter discusses the collective bargaining agreement between the Town of Brattleboro and the International Union of Operating Engineers, Local 98. Primary areas of discussion during negotiations included wages, cost of living adjustments, longevity payments, grievance procedures, and union coverage of positions. If approved by the Selectboard, the terms of this Memorandum of Understanding would be incorporated into a three–year contract with the union and would cover the period from July 1, 2023 through June 30, 2026.
POTENTIAL MOTION: TO APPROVE THE INCORPORATION OF THE ITEMS
INCLUDED IN THE MAY 15, 2023 MEMORANDUM OF UNDERSTANDING BETWEEN
THE TOWN OF BRATTLEBORO AND THE INTERNATIONAL UNION OF OPERATING
ENGINEERS, LOCAL 98 INTO AN APPROVED COLLECTIVE BARGAINING
AGREEMENT TO COVER THE PERIOD FROM JULY 1, 2023 THROUGH JUNE 30,
2026.
E. Non–Union Employee Pay (6:50 PM)
In a memorandum dated June 16, 2023 Human Resources Director Sally Nix discusses the cost–of–living adjustment (COLA) for Non–Union Town employees.
POTENTIAL MOTION: TO AUTHORIZE A 4% COST OF LIVING ADJUSTMENT (COLA)
INCREASE FOR ALL NON–UNION EMPLOYEES FOR THE UPCOMING FISCAL YEAR,
BEGINNING ON JULY 1, 2023.
F. VCDP Closeout Public Hearings (7:00 PM)
(i) 2019 Scattered Site Grant
(ii) 54–60 South Main Street Project
In a memorandum dated June 16, 2023 Assistant Town Manager Patrick Moreland discusses the Community Development Block Grants (CDBG) for two projects from The Windham and Windsor Trust and The Groundworks Collaborative. A public hearing is required at the start of a CDBG and at the end, when a project has been substantially completed. These organizations will meet with the Selectboard and the public to discuss
their project outcomes and to document feedback from the public.
POTENTIAL MOTION: NO MOTION IS REQUIRED ON THIS ITEM.
In a memorandum dated June 5, 2023 Finance Director Kimberly Frost discusses the Financial Report for May, 2023.
POTENTIAL MOTION: TO ACCEPT THE FINANCIAL REPORT, AS PRESENTED.
(i) Monthly Report
(ii) Medical Oversight
POTENTIAL MOTION: NO MOTION IS REQUIRED ON THIS ITEM.
I. Fire–EMS Transition Project– June Update (7:45 PM)
(i) Public Engagement Update
(ii) Contracted EMS Update
(iii) Municipal EMS – Start–up Expenses
In a memorandum dated June 16, 2023, Town Manager John Potter discusses various elements of the Fire–EMS Transition Project including: background information, public engagement, a Request for Information (RFI) from potential third–party EMS providers, and an initial analysis of start–up costs with a Municipal EMS approach.
POTENTIAL MOTION: NO MOTION IS REQUIRED ON THIS ITEM.
J. Financial Software (8:25 PM)
In a memorandum dated June 16, 2023 Finance Director Kimberly Frost recommends contracting with Open Gov for updated financial software. This software offers the most comprehensive solution to meet the Town’s financial management needs while providing a framework for a more open and transparent budgeting process.
POTENTIAL MOTION: TO AUTHORIZE THE TOWN MANAGER TO EXECUTE A
CONTRACT WITH OPEN GOV IN THE AMOUNT OF $79,500 FOR A FIRST YEAR
LICENSE AND $273,160 FOR THE ONE–TIME PROCESSIONAL SERVICES
NECESSARY TO CONFIGURE AND IMPLEMENT MODERN FINANCIAL AND ASSET
MANAGEMENT SOFTWARE.
K. Approve Utility Fund Budget (8:45 PM)
In a memorandum dated June 16, 2023 Assistant Town Manager Patrick Moreland discusses the utility fund budget and cash reconciliation for FY24.
POTENTIAL MOTION: TO APPROVE THE FY24 UTILITY FUND BUDGET WITH
REVENUES OF $6,397,750 AND EXPENSES OF $6,478,478, INCLUDING A CAPITAL
PLAN WITH FY24 EXPENSES OF $1,385,750.
L. Utility Rate Ordinance Change, First Reading (9:05 PM)
In a memorandum dated June 16, 2023 Assistant Town Manager Patrick Moreland discusses the proposed ordinance change to the Brattleboro Code of Ordinances, Chapter 18 – Water & Sewer, Article III, Water, Division 2 – Rates. During the June 6, 2023 Selectboard meeting, the Selectboard determined that a reduction in the rate of increase from the 6% proposed in the existing ordinance to a 1% increase for both FY24 and FY25 was responsible and desirable. The Board is asked to conduct a first reading on this proposed ordinance amendment.
POTENTIAL MOTION: NO MOTION IS REQUIRED AT THIS TIME.
M. Approve Parking Fund Budget (9:15 PM)
In a memorandum dated June 16, 2023 Finance Director Kimberly Frost discusses the Parking Fund Budget for FY24.
POTENTIAL MOTION: TO APPROVE THE FY24 PARKING FUND BUDGET WITH
REVENUES OF $650,500 AN EXPENSES OF $943,963 INCLUDING AN FY24 CAPITAL
EXPENSE OF $67,525.
N. Committee Appointments (9:35 PM)
The Selectboard will make appointments to various Town Boards and Committees.
POTENTIAL MOTION: TBA
